Printed documents are an essential need of every public or privately owned workplace. You can never get rid of printed documents at all because you need them for daily business matters. Printing takes up a considerable percentage of your budget.
Instead of looking for alternatives to printed documents, you can seek to manage print services. These help you adopt sustainable practices and improve the ease of workflow in workplaces—the most significant advantage, although, is the reduction of expenses.
This article aims to introduce you to three ways managed print services help in a significant reduction of expenses of your workplaces.
Three Ways Managed Print Services Can Help Reduce Expenses
Like all departments and workflow areas of your organization, the printing regime requires management too. Many workplaces are too lenient when it comes to providing access to printing devices, and there is no check and balance on their usage. This leniency leads to exploitation and misuse of resources on the premises.
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These resources appear to be minuscule in their amount and cost, but these add up to become a significant percentage of your monthly expenses. Thus it is better to conduct print audits and seek professional solution providers like Xerox Abu Dhabi for managed print services. The professionals can help you limit access to the device, get better devices, and maintain the devices themselves.
Three ways that managed print services help reduce the expenses of your workplace are as follows:
1. Less repair expense
Printers have a wide range of utility in all workplaces. All employees, regardless of their designation, may need to use the printing devices for a reason or another. With such extensive usage, the devices are prone to a decline in performance. Thus in ordinary circumstances, you need to carry out regular repairs and pay a massive amount to experts for the repairs.
With the help of managed print services, you will be able to hand over the worries of repair and maintenances to the IT solution provider. When you don’t own the devices, you are not responsible for their upkeep, either.
2. Less paper usage
Printing is a utility that many people may use ruthlessly with no regard for the burden they are placing on their workplace. Keeping track of how many pages does your team of employees every month must be a difficult task. But with the help of managed print services, you can not only ensure control of access to devices but also keep track of printable documents processed by each employee in the workplace.
Thus, you can identify people who misuse the printing resources. With stringent scrutiny measures in place, the employees will become more careful with their usage of printing resources. Therefore, managed print services will help you reduce the wastage of printing resources, including paper and ink.
3. Less wastage of time
Since many employees may need to use the printer at the same point in time, a workflow may face disruptions. While multiple people wait in line, the working hours are getting wasted. Thus low work efficiency affects your business productivity.
With managed print services, you can improve the work efficiency of your workforce. With better devices put in place with the help of solution providers like Xerox Abu Dhabi, your employees can get their documents printed remotely. Thus you can achieve a higher level of efficiency as they spend more time on their actual work and waste no time waiting for their turn to use printing devices.
Reduce your workplace expenses now!
Workplaces have huge budgets. Printing expenses are one of the critical areas constituting a significant percentage of these expenses. Printing documents are an important need for business processes, but the amount that it costs you on a monthly basis can be reduced.
Invest in good quality devices that offer multiple functionalities with a reduced level of human effort. Conduct print audits. Seek an IT lease solution. Or get all of this in one place by seeking a professional company for managed services.
You will be able to reduce the burden from your IT department. You will be able to reduce resource wastage, which will lead your organization towards sustainable practices. In short, you will be able to reduce expenses and boost your business prospects.