Businesses are always expanding, always investing, always planning for the future. In view of all these developments, they are also prone to face a multitude of security challenges. Cloud-based surveillance solutions enable business owners to establish secure premises that promise easier scalability and better operational performance.
Common Office Security Challenges
It is crucial to protect your offices from all kinds of different threats both from inside and out. Thefts, vandalism, and personal attacks are unfortunately quite common in offices and therefore measures should be set in place to stop and preferably prevent these events. The benefits of online accounting software that can transform the way your business works: Sage X3 delivers quality security backups, and disaster recovery, protecting your financial data at a much higher level and at a lower cost than if you did it yourself.
- Physical challenges To protect against all possible threats, it is important to first understand in detail what are all the possible threats that a workplace faces. Some common threats and how they affect a workplace are explained in detail below.
- Theft- Theft is one of the biggest problems a business faces. The places that are most at risk are the ones that store a large sum of cash or high-value assets. While banks hold huge sums of cash, each piece of equipment or piece of machinery in a manufacturing unit is extremely expensive. Even retail stores hold large sums of money and expensive commodities on sale at the end of each business day. Therefore, theft is a threat across all industries that one has to prepare for.
- Intrusion- It is important to protect against intrusion and take all measures possible to make sure intruders can’t access your office premises. Even if an intruder gains access, the system should be able to raise an alert immediately. Intrusion is what leads to further crimes like thefts and vandalism, and that is why the perpetrator must be stopped the moment they intrude the perimeter.
- Pilferage- Pilferage can also be understood as employee theft. Theft of low-cost unimportant items like stationary items such as pen, staplers, scissors to more items of inventory are considered as pilferage. Pilferage often occurs over time in small quantities. However, over time when you combine the total value of items lost through pilferage, you will get a large amount of money. This is why it is important to curb pilferage even at the smallest levels.
- Vandalism- Vandalism can impact your business in a number of ways. First, it can damage your property. Damaged or defaced property requires time, effort, and money to repair. Secondly, vandalism may cause your business to lose income if the vandalized property cannot be used and is essential to your operations.
- Fire Hazards- Fire hazards pose a threat to all types of businesses and can cause severe harm to both property and life. Fires don’t just cause damage but can also lead to interrupted business operations leading to delays and eventually losses. The causes for fires in offices could be arson, electrical malfunction, damage to flammable inventory, amongst others.
- Accidents and injuries– There are several thousands of cases of workplace injury every year. These accidents can come in several different forms, from falling and tripping to crashes and collisions, inhalation of toxic fumes, falling objects, loud noises, etc. Warehouses and factories are most at risk of such accidents.
Data security challenges
- Tampering with local video recorder- Local video recorder or CCTV cameras are often tampered with in case of thefts and vandalism. Any damage to these devices should not mean loss of data captured by them. A CCTV camera that stores recording data in itself is rendered useless in such cases as the assailants have access to the recording and can destroy the data along with the camera.
- Overwritten surveillance footage- Cameras storing data on local DVR have limited storage and cannot hold data for a long time. Newer recording usually overwrites older data. This is inefficient and unwanted as there are often situations where you need to view older recordings for inspection and employee audits.
- Decentralized storage- Multiple offices located across the geography can often be at a loss of connectivity. As a business owner, it can be difficult to monitor all sites over singular site-based solutions. Again, when an assailant has access to your facility, they also have access to the area where you store all of your recordings. Which means that these decentralised local storages are at a greater threat of being lost and never being recovered.
- Data leakage- Release of sensitive or confidential data is something that can be very harmful for a business. In the absence of a strong surveillance structure, any employee can get access to sensitive data and under malicious intentions can easily leak out business secrets to competitors. This type of security breach can greatly affect a business’s brand image. Therefore, it is extremely important that the system you have in place cannot be compromised.
Cloud backed surveillance structure to support office security
- Access control- Access control uses tools to monitor and control access to different parts of the premises. It can restrict the movement of an employee to only the areas they are authorized to enter. It becomes extremely important when your premises have sensitive areas. For example, a workman in a factory can be given access to the assembly line but not into the accounting and administration wing of a factory. Cloud surveillance systems allow you to control access to sites, departments or particular areas according to the time of the day. You can also monitor the number of times a door is opened, the time during which it is accessed and by whom.
- Unified solution- Smart security solutions use a host of devices like cameras, motion detectors, sensors and access control systems. It is important that these devices can work together and be monitored through a single platform. For example, a door sends an alert of unauthorized entry to the command centre, the command centre can immediately use a camera near that sensor to verify if the threat is genuine and then take further action as required.
- Perimeter intrusion detection- This consists of smart cameras monitoring the boundaries of your property to detect any unauthorized movement across the boundary. These cameras have night vision capabilities which means they can effectively monitor even during night.
- Tamper detection- Tamper detection can be used with doors, windows, machinery and equipment to monitor manhandling. These sensors use motion and vibration sensors to send alerts in case anyone tampers with them. For example, if someone tries to break a door lock or tries to push too hard on a closed door, the door can send an alert instantaneously. Present day IP cameras are tamper proof, in other words, they are either protected by strong casings or have tampering sensors attached to them.
- Real-time retrieval and retention- Cloud based storage through an NVR gives you the control to retrieve all data anytime you desire. You can retain data for longer periods of time too.
- Motion detection- These are sensors that can monitor environments both internal and external to detect unwanted movement. For example, a room that is not to be accessed during night time can have a motion sensor deployed to detect if anyone enters and moves around the room.
There are various risks like theft, fires, pilferage to an office which can lead to serious losses for a business in terms of damage to goods, property and life. Business interruption due to these risks also leads to a significant cost. However, there are smart security solutions present which must be adopted by businesses to mitigate these risks to a minimum. It should be every business owner’s priority to use the best possible tools available at their disposal to safeguard their offices.